A Comprehensive Step-by-Step Moving Checklist for Tacoma

The moving process doesn’t need to cause anxiety, and it will be easier if you have a solid plan in place. At Western Van and Storage, we've quite literally helped thousands of Tacoma renters, homeowners, and businesses move since 1949. We’re here to give you the benefit of what we’ve learned, by way of this comprehensive moving checklist. Use this checklist to make your move as easy as possible.

8 Weeks Before Moving

Organizing Important Documents

• Start an organized folder for move paperwork
• Include your rental agreement, purchase contract, new insurance policies, and moving company contract
• Add receipts for moving expenses, utility setup, and any repairs or cleaning
• File your mail-forwarding details and phone lists
• Choose a safe but handy spot for your paperwork

Sort & Simplify Before You Move

• Begin sorting items you want to keep
• Decide what to sell and put up ads or schedule a sale
• Arrange for junk removal or donation drop-offs
• Label your stuff by what stays, goes, or gets tossed

Give Away Items You Don’t Need

• Decide what to give to local organizations
• Arrange logistics for charitable drop-offs or pickups
• Keep everything to donate in a designated area
• Give items to family, friends, or neighbors

Selling Unwanted Items

• Try selling extras through digital marketplaces
• Take photos and write descriptions for everything to be sold
• Schedule and organize your in-person sale
• Set up tables and get cash ready for customers

Don’t Lose Track of Key Files

• Track down any official paperwork you’ll need
• Put together all legal and financial docs
• Get a secure container or digital solution for storage
• Place all important documents together in a secure, easy-to-find spot

Inventory and Special Care Items

• Write down everything you’re moving
• Identify and note items that need special care (fragile, valuable, antiques, electronics)
• Spot which things might need more padding or special instructions

Documenting Your Valuables

• Snap pictures of your most expensive things
• Save images to the cloud for insurance and condition records
• Keep all image files in a labeled folder

Managing Perishables and Hazardous Supplies

• Start eating any perishable food so it doesn't go to waste
• Get rid of paint, aerosols, and similar restricted items
• Make arrangements for things you can’t take in the truck

Utility Arrangements

• Research providers for electricity, water, internet, and trash at both addresses
• Double-check that services like gas or water are connected at the new home
• Call each company to arrange your move-out timing
• Set up start dates for all your utilities at the new address so everything's ready when you arrive
• Double-check your appointments and keep a list of confirmation numbers, just in case

Handling Secure Storage Before the Move

• Plan to visit the bank and empty any safe deposit boxes before a long-distance move
• Schedule time to empty or transfer items in storage
• Coordinate your access ahead of moving day
• Figure out how you'll safely move any valuables or important documents
• Inspect the unit before leaving to avoid forgotten items

Updating Your Mailing Info

• File a change of address form to reroute your mail
• Notify all your financial and service providers about your new address

Informing Schools and Medical Providers

• Tell your kids' schools and your doctors, dentist, and vet about your move
• Ask about transferring any records you'll need at your new place

Preparing for Smooth Travel with Children and Animals

• Have a kit with treats, toys, and necessities ready to go
• Prepare everything for their comfort and health
• Arrange care and confirm schedules for pets in advance
• Update tags and chips to reflect your new location

Time Off Work

• Talk to your employer about days off for your move
• Keep colleagues in the loop for smooth coverage
• Activate a message to manage expectations for responses
• Make a list of any urgent work tasks to finish before your days off
• Book your internet installation in advance for remote work

Getting to Know Your New Area

Organizing and Mapping Out Your Home

• Sketch out room arrangements before moving day
• Check the dimensions of entryways and stairs in advance
• Double-check the size of your new rooms so you don't end up with furniture that's too big or too small
• Use images to guide your unpacking and setup
• Assign each item to a specific room for quick organization

Valuables & Essentials

• Set aside valuables, jewelry, important documents, and anything else you don't want packed by the movers
• Have a go-bag ready with the basics for your first night
• Don’t pack your everyday essentials—keep them with you
• Don’t risk sentimental objects—bring them along in your car

Building Access & Keys

• Gather every key, remote, and code you’ll need on moving day
• Organize every entry tool in one place and label clearly

Move-In/Move-Out Requirements for Apartment and Condo Residents

• Double-check with both your old and new buildings about any move-in or move-out requirements
• Verify if your movers must supply insurance paperwork
• Make arrangements for access to necessary moving facilities
• Complete all forms before moving day to avoid delays
• Make sure you know the allowed moving hours for each building to avoid surprises

Arranging for Clean-Up

• Schedule a thorough cleaning to increase your chance of getting your deposit returned
• Make sure the new space is spotless for move-in day
• List which spots need extra care or deep cleaning
• Stock up on cleaners and set aside time for the job

Storage Access or Transfer

• If you have items in a storage unit, contact the facility to arrange access on or before moving day
• Choose whether you want to transfer storage items personally
• Make a list of what's in storage and label boxes or items for easy identification
• Arrange for new storage and double-check details

Letting Others Know About Your Move

• Let your neighbors know your moving date so they can expect extra activity and moving trucks
• Let neighbors know if your move may impact their routine
• Apologize in advance for any disturbance caused by the move

Parking Permits/Street Reservations

• Check if you need a parking permit or street reservation for the moving truck at either location
• Contact your local city office or building manager to arrange permits if needed
• Put up barriers to hold your reserved parking if permitted

Utility Arrangements

• Double-check that all your utilities (electricity, gas, water, internet, trash) are scheduled to be turned off at your old place and turned on at your new one
• Contact providers ahead of time to coordinate changes in service

Keeping Important Items Safe

• Gather up anything you’d prefer to transport on your own, such as personal records or family heirlooms
• Choose strong boxes for personal things and place them somewhere secure
• Clearly label these boxes or bags as "Do Not Move" so the movers know to leave them with you

Packing a Move-Day Survival Kit

• Prepare a go-bag with everything for your first nights in the new house
• Have your emergency kit or first-night bag within arm’s reach

Returning Loaned/Borrowed Items Before the Move

• Gather up anything you've borrowed from friends, neighbors, or the library
• Make sure no one is missing something you borrowed after you move

Managing Pharmacy Needs During Relocation

• Call your pharmacy and arrange to have any prescriptions transferred to a pharmacy near your new home
• Refill prescriptions early to avoid running out during the transition

Preparing Major Appliances for Safe Transport

• Disconnect all large kitchen and laundry appliances
• Empty all food and contents from these appliances
• Sanitize interiors so your appliances stay odor-free
• Allow enough time to defrost your freezer in advance
• Towel dry all appliances to prevent mess, mold, or rust

Pack Up Remaining Non-Essential Belongings

• Complete packing of items you're moving yourself that aren't needed daily
• Select tough boxes and write clear descriptions on each
• Wrap breakables securely to avoid damage
• Double-check that everything is packed and ready for the movers

Final Check-In with Your Movers

• Reach out to verify what time your movers will show up
• Verify any special instructions or requests you have for the movers
• Save phone numbers for quick communication

Get Your Paperwork Organized

• Gather all important paperwork related to the move (contracts, receipts, inventory lists)
• Add all entry tools to your folder so you have them
• Write down or save essential phone numbers for fast help
• Use a labeled folder to keep everything in one place

Get Suitcases Packed

• Set aside enough outfits, sleepwear, and hygiene products for the first few nights
• Include chargers, medications, favorite toys, and anything you'll want right away at your new place

Keep Your Critical Documents and Valuables Safe

• Collect all vital paperwork like passports, birth certificates, and insurance paperwork before move day
• Round up everything valuable or sentimental
• Carry sensitive items yourself for peace of mind

Getting Rid of Unwanted Items

• Take one more pass for anything that shouldn’t come along
• Dispose of, give away, or repurpose things you don’t need
• Check closets, drawers, and storage areas for forgotten things

Prepare Cash for Moving Day

• Withdraw enough cash for tips and on-the-go purchases

Make Sure Caregivers Are Ready for Kid or Pets

• Review details with sitters, daycare, or boarding
• Make sure communication is clear for hand-offs and updates

Prepare Garbage Cans for the Next Resident

• Empty and clean all trash cans, recycling bins, and outdoor containers
• Confirm all bins are empty and clean

Make Sure Someone Is There to Welcome Movers or Installers

• Ask a friend or family member to be at your new home to accept deliveries or let in utility technicians if you can't be there yourself
• Make sure someone is available to answer the door and supervise any set-up or installations

Prepare Refrigerator

• Remove all food from the fridge and freezer
• Unplug the refrigerator and leave the doors open to defrost
• Clean all shelves and drawers and dry thoroughly

Prepare Your Washer for the Move

• Freshen up the interior with a cleaning run or thorough wipe
• Let it air out so there’s no dampness left
• Use shipping bolts to lock the drum and prevent damage
• Keep the door ajar so the interior dries fully

Closing Out Your Old Place

• Remain close by to clarify details or address special requests
• Identify anything fragile or staying behind before loading begins

• Accompany the movers during their inspection to ensure nothing is missed
• Verify nothing is left off the list for transport

• Make sure all boxes are clearly labeled with their destination rooms
• Observe the move-out process to prevent mistakes

• Check all doors and windows are secure before departure
• Switch off all electronics and utilities

• Inspect every nook and cranny for stray items
• Peek in unlikely places for things you may have missed

• Organize keys and remotes for a smooth handover
• Write down any helpful tips or reminders for the new people

Move-In Steps for Your New Home

• Be there to welcome the team and direct entry
• Check that spaces are clear and ready for move-in

• Provide clear directions for box placement and setup
• Put up temporary signs to help movers navigate

• Mark off belongings to verify nothing is missing
• Quickly review each item for problems before accepting delivery

• If you notice any damage or problems, make a note of it on the moving paperwork before you sign anything
• Take photos of any damaged items for your records

• Confirm basic utilities are active and connected
• Run a quick test on essential appliances for safety

• Take clear photos of your utility meters (electric, gas, water) as soon as you move in
• Store pictures as proof for future utility claims

• Consider changing the locks or getting new keys made for extra peace of mind
• If you're renting, check with your landlord before changing any locks

Unpack Essentials First

• Start by unpacking the things you'll need right away, like bedding, toiletries, and basic kitchen items
• Double-check that each family member has comfort and basics for the evening

• Let movers know your unpacking priorities at the start
• Explain exactly where to place your belongings as you unpack

• Sort out cardboard and plastic for easy removal
• See if your moving company can take the waste, or check for local recycling drop-offs

• Go online or visit the DMV to update licenses and registration info
• Follow local rules to make sure your car is properly registered
• Fill out the paperwork so your furry friends are legal at your new address

• Walk around and offer a friendly greeting
• A friendly hello can help you settle in and start building community

• Leave a review or feedback for your moving company to help others and let the team know how they did

• Save all your moving documents, receipts, and contracts in one place
• Hold onto these for your records or in case you can claim moving expenses on your taxes

• Prepare a kit of quick-access items you’ll use before, during, and after moving
• Carry your essentials personally to avoid any last-minute scrambling

• Snap pictures of the back of your devices before taking them apart
• Use these photos as a reference to quickly and correctly reconnect everything at your new home

• Pack a bag with pajamas, toiletries, towels, and bedding for each family member
• Add special items for comfort or reassurance

• Submit a mail forwarding request with the post office so you don't miss important letters or packages
• Update your address with online shopping sites and any subscriptions

• Research and save phone numbers you might need urgently
• Save these contacts in your phone and keep a printed copy handy in your new home

Need Help With Your Tacoma Move?

If you need trustworthy moving help in Tacoma, Western Van and Storage stands out with our commitment to quality service at affordable rates.

• Dependability – Trusted by Tacoma families and businesses alike since 1949
• Experience – Our trained professionals handle your belongings with care
• Smart Savings – Our goal is to keep your moving costs as low as possible

Relax and take the stress out of your move – count on the professionals at Western Van and Storage to manage your move from start to finish while you plan your next adventure. You’ll notice the difference in our dedication!

Get Your Free Tacoma Moving Quote or give us a ring at (253) 201-1589 to get started!